Carrie joined fellow healthcare staffing leaders for one of the conference’s main-stage discussions:

“Small but Mighty: What Big Agencies Can Learn From the Underdogs.”

And as a growing independent healthcare staffing company ourselves, it was a conversation that felt very close to home.

Does bigger always mean better?

That was really the question at the heart of the discussion.

The panel explored how smaller healthcare staffing agencies can compete in a market dominated by much larger organizations — and why being smaller can sometimes be an advantage rather than something to overcome.

Faster decisions. Fewer layers. Closer relationships. Greater agility. And the ability to stay genuinely connected to the clinicians and clients you work with.

There was also an interesting discussion around the future of recruitment itself.

With technology and AI making it easier than ever to send more messages to more people, the panel challenged whether more activity necessarily creates better recruitment.

One of the themes that emerged was refreshingly simple:

Trust still matters.

Recruiters don’t all have to work in exactly the same way. Technology should support relationships rather than replace them, and sometimes providing value to a clinician without immediately trying to sell them a job can build a far stronger relationship in the long run.

That sounds a lot like the kind of healthcare staffing company we’re trying to build at Windsor.

Growing without losing what makes you different

Perhaps the most relevant conversation for us was around growth.

Being small can mean being closer to what’s happening. Leaders know their recruiters. Recruiters know their clinicians. Feedback travels quickly and problems can often be solved without layers of process.

But growth also brings challenges.

The panel discussed the importance of creating the right processes, sharing knowledge and building support around great people so that, as an organization grows, it doesn’t become dependent on a handful of individuals doing everything.

That’s a particularly important lesson for any growing business.

The ambition isn’t simply to get bigger. It’s to grow without losing the things that made people want to work with you in the first place.

And we think that’s worth remembering.

Nice work, Carrie.

We’re incredibly proud to have had Carrie representing Windsor on the TalentTrack stage and contributing to a conversation about where healthcare staffing goes next.

Thank you to the TalentTrack team for inviting her to be part of it — and to Carrie’s fellow panelists for such an open and interesting discussion.

If you’d like to hear the whole conversation, the complete 30-minute Small But Mighty session is now available to listen to online.

Small but mighty? We can live with that.

TalentTrack 2026 — you were worth the trip.

Of course, we would have loved to come home with the TalentTrack Rising Star Award.

We didn’t.

But there can only be one winner — and a huge congratulations to Envista Resources, the winners of the 2026 TalentTrack Rising Star Award. A fantastic achievement and thoroughly deserving of a moment in the spotlight.

But after two brilliant days in Omaha, it’s surprisingly difficult to feel disappointed.

Being named a Finalist was something we were incredibly proud of. But TalentTrack 2026 turned out to be about much more than an award.

It was about conversations, ideas, new connections and spending time with some great people from across the healthcare staffing industry.

Nearly 200 people. One industry. Plenty to talk about.

TalentTrack brought together nearly 200 healthcare staffing leaders for its first in-person conference — and what made it particularly refreshing was how open those conversations were.

Windsor were represented by Carrie Ellis (President), Laurence Butcher (Owner/Director), Ryan Bowder (Director of Recruitment) and Wendy Jones (Director of Compliance).

Competitors talked to competitors. Industry leaders shared what’s working — and what’s not. There were discussions about recruitment, technology, marketing, candidate experience and where healthcare staffing goes from here.

For Windsor, still relatively early in our own story, having the opportunity to listen, learn, share experiences and build relationships with people from across the industry was hugely valuable.

We came away with new ideas, new connections and plenty to think about.

And probably a few more contacts in our phones than when we arrived.

Well done, Team TalentTrack.

Putting together an event that feels relaxed while running smoothly takes an enormous amount of work behind the scenes.

So a huge congratulations and thank you to Oliver Feakins, Carly Miller and the entire TrackFive team for creating such a great couple of days.

The team’s ambition was to create an event where the healthcare staffing community could genuinely learn, connect and grow together — and judging by the conversations taking place throughout the two days, they certainly achieved that.

And congratulations, of course, to all of this year’s TalentTrack Award winners and finalists. Being recognised alongside businesses and people doing great things across our industry was something we’re very proud of.

As for TalentTrack?

TrackFive has already announced that it’s heading back to Omaha on May 25–26, 2027.

We’ll see you there.

TalentTrack 2027 — Windsor will be back.

Embarking on a new healthcare traveler assignment in the can be both exhilarating and nerve-wracking. As you prepare to dive into your new role, we asked a number of our seasoned Travelers to help you navigate your first day with confidence and ease:

Before Your Arrival:

1. Review Assignment Details: Familiarize yourself with the specifics of your assignment, including the location, shift schedule, and duties. Reach out to your staffing agency or the facility’s contact person if you have any questions or need clarification.
2. Complete Necessary Paperwork: Ensure all required paperwork, including licensing, certifications, and compliance documents, is completed and submitted prior to your arrival. This will help streamline the onboarding process.
3. Plan Your Commute: Determine the best route to your assigned facility, taking into account traffic patterns, parking options, and public transportation availability. Consider doing a trial run beforehand to avoid any unexpected delays on your first day.

On Your First Day:

1. Arrive Early: Aim to arrive at least 15-30 minutes early to allow ample time for parking, navigating the facility, and checking in with the appropriate personnel. Punctuality demonstrates professionalism and readiness to start your shift.
2. Dress Appropriately: Dress in professional attire appropriate for your role and the facility’s dress code. If unsure, it’s better to err on the side of conservatism until you have a chance to observe the workplace culture.
3. Introduce Yourself: Take the initiative to introduce yourself to your new colleagues, supervisors, and support staff. Building rapport and establishing a positive relationship from the outset can set the tone for a productive working relationship.
4. Orientation and Onboarding: Participate in any orientation sessions or onboarding activities organized by the facility. These sessions may cover important information such as facility policies, procedures, safety protocols, and emergency protocols.
5. Tour the Facility: Take a guided tour of the facility to familiarize yourself with key areas, including patient units, supply rooms, break rooms, and restrooms. Ask questions and seek clarification on anything that is unfamiliar to you.
6. Review Patient Assignments: If applicable, review your patient assignments for the day and familiarize yourself with each patient’s medical history, care plan, and special considerations. Communicate with your preceptor or supervisor if you have any concerns or questions.
7. Seek Support: Don’t hesitate to ask for help or clarification if you encounter challenges or uncertainties during your first day. Your colleagues and supervisors are there to support you and help you succeed in your role.

After Your Shift:

1. Reflect and Debrief: Take some time to reflect on your first day, noting any successes, challenges, or areas for improvement. Consider discussing your experiences with a trusted colleague or mentor to gain insights and perspective.
2. Plan for the Future: Begin to plan for the days ahead by familiarizing yourself with your schedule, upcoming assignments, and any additional training or orientation sessions. Stay organized and proactive in managing your workload.
3. Take Care of Yourself: Prioritize self-care and relaxation after your first day. Adjusting to a new environment and routine can be demanding, so make time to unwind, recharge, and engage in activities that bring you joy and fulfillment.

By following this guide, you’ll be well-prepared to tackle your first day as a healthcare traveler with confidence and professionalism. Embrace the opportunities for learning and growth, and remember to approach each new experience with an open mind and positive attitude.

Maximizing tax benefits as a healthcare traveler involves understanding the tax laws and regulations that apply to your situation and taking advantage of available deductions and credits. Here are some simple tips to help you optimize your tax benefits – but if in doubt always ask a qualified tax adviser:

1. Maintain Accurate Records: Keep detailed records of your travel expenses, including receipts for lodging, meals, transportation, and any other work-related costs. Accurate record-keeping is essential for claiming deductions on your tax return.
2. Understand Tax Home and Permanent Residence: Familiarize yourself with the concept of tax home and permanent residence, as they can impact your eligibility for certain tax benefits. Generally, your tax home is the location where you primarily work or conduct business, while your permanent residence is your primary place of abode.
3. Claim Travel Expenses: Deduct eligible travel expenses, such as transportation costs to and from your temporary work location, lodging expenses, and meals (subject to certain limitations). Keep in mind that only expenses that are considered necessary and ordinary for your job are deductible.
4. Utilize Per Diem Allowances: Take advantage of per diem allowances, which are standard daily rates provided by some employers to cover lodging, meals, and incidental expenses. Per diem payments can be tax-free if they do not exceed the IRS-approved rates for the specific location and duration of your assignment.
5. Home Office Deduction: If you have a dedicated workspace in your home that you use regularly and exclusively for work-related activities, you may be eligible to claim a home office deduction. This deduction allows you to deduct a portion of your home-related expenses, such as rent, utilities, and internet costs, based on the size of your home office relative to your total living space.
6. Professional Expenses: Deduct unreimbursed job-related expenses, such as licensing fees, certification costs, continuing education expenses, and professional association dues. These expenses can help lower your taxable income.
7. Healthcare Expenses: Take advantage of tax deductions for qualifying medical expenses, including health insurance premiums, out-of-pocket healthcare costs, and expenses related to medical care while traveling.
8. Consult a Tax Professional: Consider working with a tax professional or accountant who specializes in healthcare traveler tax matters. They can provide personalized advice based on your individual circumstances and help you maximize your tax benefits while ensuring compliance with tax laws.
9. Stay Informed: Stay updated on changes to tax laws and regulations that may affect healthcare travelers. Tax rules can vary depending on your specific situation and the jurisdiction in which you work, so it’s essential to stay informed and seek professional guidance when needed.

By taking advantage of available deductions and credits, keeping detailed records, and staying informed about tax laws, healthcare traveler staffing professionals can minimize their tax liability and maximize their tax benefits.

Are you gearing up for your first or next healthcare traveler assignment? Packing efficiently and thoughtfully can make all the difference in ensuring a smooth and comfortable experience. From essential work gear to personal items that make life on the road feel like home, here’s your ultimate packing guide:

1. Professional Essentials:

• Scrubs and Uniforms: Pack enough scrubs or professional attire to last throughout your assignment. Opt for wrinkle-resistant fabrics and versatile pieces that can easily mix and match.
• Identity Badge and Lanyard: Ask your agency to supply you one before you leave.
• Medical Tools: Don’t forget to bring any medical tools you’ll need for your assignments.
• Work Shoes: Invest in comfortable, supportive shoes designed for long hours on your feet. Look for options with non-slip soles for added safety.

2. Documentation and Credentials:

• Licensing and Certification Documents: Ensure you have copies of your state license, certifications, and other relevant credentials. Keep digital copies stored securely as well.
• Identification: Pack your driver’s license, passport and birth certificate, as well as any other identification required for travel and work-related purposes.

3. Personal Care and Hygiene:

• Toiletries: Bring your favorite toiletries, including shampoo, conditioner, soap, toothpaste, and skincare products. Consider travel-sized options to save space. You can always buy more once you are settled.
• Prescription Medications: Don’t forget to pack an ample supply of any prescription medications you take regularly, along with a copy of your prescriptions.
• Contact Lenses and or Glasses: 
• First Aid Kit: Prepare a small first aid kit with bandages, antiseptic wipes, pain relievers, and other basic medical supplies for minor injuries or ailments.

4. Electronics and Gadgets:

• Laptop or Tablet: Bring along your laptop or tablet for work-related tasks, communication with your staffing agency, and staying connected with loved ones.
• Cell Phone and Charger: Keep your cell phone and charger handy for staying in touch and accessing important information while on the go.
• Earphones or Earpods: For listen to music or podcasts in shared accommodation.
• Alarm Clock/ Radio / Speakers

5. Comfort and Leisure:

• Comfortable Clothing: In addition to your work attire, pack comfortable clothing for downtime, including loungewear, activewear, and casual outfits for exploring your new surroundings.
• Swimwear and Exercise Clothes: If you like heading to the pool, beach or gym.
• Travel Pillow and Blanket: Make long journeys more comfortable with a travel pillow and blanket for resting during flights or road trips.
• Entertainment: Bring along books, e-readers, or your favorite digital entertainment to enjoy during downtime between shifts.

6. Miscellaneous Items:

• Reusable Water Bottle: Stay hydrated throughout your travels and assignments with a durable, reusable water bottle.
• Snacks: Pack healthy snacks like nuts, granola bars, and fruit to keep your energy levels up during long shifts or travel days.
• Travel Insurance Information: Carry documentation of your travel insurance coverage, including contact information for emergency assistance.

7. Personal Touches:

• Photos and Mementos: Bring along photos of loved ones, small mementos, or other personal items that bring you comfort and remind you of home.
• Favorite Comforts: Whether it’s a cozy blanket, scented candle, or favorite mug, don’t hesitate to pack a few items that make your temporary accommodations feel more like home.

With this comprehensive packing guide, you’ll be well-equipped to embark on your healthcare traveler adventure. Remember to pack smart, stay organized, and prioritize comfort and convenience throughout your journey. Safe travels and best wishes for a rewarding assignment!

Staying safe as a healthcare traveler is paramount, considering the dynamic nature of healthcare assignments and the varying environments you may encounter. Here are some tips to help ensure your safety:

1. Research Destination: Before accepting an assignment, thoroughly research the destination including crime rates, local laws, and healthcare facilities’ reputation. Understand any potential safety concerns specific to the area.
2. Stay Informed: Keep yourself updated on travel advisories, weather forecasts, and any relevant news about your destination. Sign up for alerts from government agencies or local authorities.
3. Secure Accommodations: Choose accommodations in safe neighborhoods with secure access. If possible, opt for accommodations recommended by your staffing agency or provided by the healthcare facility.
4. Transportation Safety: Use reputable transportation services and avoid traveling alone, especially at night. Be cautious when using public transportation and always keep an eye on your belongings.
5. Health Precautions: Stay informed about health risks such as infectious diseases prevalent in your destination. Follow recommended vaccinations and take necessary precautions to prevent illnesses.
6. Maintain Communication: Keep in regular contact with your staffing agency, colleagues, and loved ones back home. Share your itinerary and contact information with trusted individuals.
7. Emergency Preparedness: Familiarize yourself with emergency procedures at your workplace and accommodation. Keep emergency contacts handy and know the location of the nearest hospitals or healthcare facilities.
8. Protect Personal Information: Be cautious about sharing personal information, especially on social media. Avoid disclosing details of your assignment, location, or schedule publicly.
9. Cultural Sensitivity: Respect local customs, traditions, and cultural norms. Familiarize yourself with cultural etiquette to avoid inadvertently causing offense or misunderstanding.
10. Trust Your Instincts: If something feels unsafe or uncomfortable, trust your instincts and take appropriate action. Don’t hesitate to seek help from authorities or your staffing agency if needed.
11. Stay Connected: Utilize safety apps or devices, such as tracking apps or personal safety alarms, for added security. These tools can provide peace of mind and assistance in case of emergencies.
12. Professional Boundaries: Maintain professional boundaries with patients, colleagues, and residents in your assigned facility. Follow workplace protocols and adhere to ethical standards at all times.

Managing Work-Life Balance as a Healthcare Traveler

In the bustling world of healthcare travel, the thrill of adventure and the pursuit of career growth often go hand in hand. While jetting off to new destinations can be exhilarating, it’s essential to maintain a sense of balance between your professional responsibilities and personal well-being. Here are some strategies to help you navigate the challenges and find harmony on the move:

1. Prioritize Self-Care: As a healthcare traveler, your job is demanding, and it’s easy to prioritize the needs of others over your own. However, prioritizing self-care is crucial for maintaining your physical, emotional, and mental well-being. Make time for activities that recharge your batteries, whether it’s going for a walk, practicing yoga, or indulging in a hobby you love.
2. Establish Boundaries: Set clear boundaries between your work life and personal life, even when you’re on the road. Define specific times for work-related tasks and make a conscious effort to disconnect during your downtime. Communicate your boundaries to your colleagues and supervisors to ensure they respect your time outside of work hours.
3. Embrace Routine: While healthcare travel often means adapting to new environments, establishing a sense of routine can provide stability amidst the chaos. Create a daily schedule that includes time for work, exercise, relaxation, and socializing. Stick to your routine as much as possible, even when you’re in a new location, to maintain a sense of normalcy.
4. Stay Connected: Maintaining relationships with loved ones can be challenging when you’re constantly on the move, but it’s essential for your emotional well-being. Take advantage of technology to stay connected with family and friends through video calls, social media, and messaging apps. Cultivate a support network of fellow healthcare travelers who understand the unique challenges you face.
5. Practice Mindfulness: Mindfulness techniques, such as meditation and deep breathing exercises, can help you stay grounded and present, even in the midst of chaos. Take a few moments each day to center yourself and cultivate a sense of inner peace. Mindfulness can help reduce stress, improve focus, and enhance overall well-being.
6. Set Realistic Expectations: It’s easy to succumb to the pressure to excel in your career as a healthcare traveler, but it’s essential to set realistic expectations for yourself. Understand that perfection is unattainable, and it’s okay to ask for help when you need it. Be gentle with yourself and celebrate your successes, no matter how small.
7. Make Time for Exploration: One of the perks of healthcare travel is the opportunity to explore new destinations and immerse yourself in different cultures. Take advantage of your time off to explore local attractions, try new foods, and connect with the community. Balancing work with leisure activities can enrich your travel experience and contribute to a more fulfilling lifestyle.

Conclusion: Managing work-life balance as a healthcare traveler requires intentionality, discipline, and self-awareness. By prioritizing self-care, establishing boundaries, embracing routine, staying connected, practicing mindfulness, setting realistic expectations, and making time for exploration, you can find harmony on the move and thrive in both your professional and personal life. Remember, finding balance is an ongoing journey, so be patient with yourself and prioritize your well-being every step of the way.

Are you a healthcare professional considering taking the leap into the world of travel healthcare assignments? Whether you’re a seasoned traveler or just starting out, navigating the ins and outs of healthcare travel can be both exhilarating and challenging. To help you make the most of your adventures, here are our top ten tips for US healthcare travelers:

1. Plan Ahead: Research potential destinations, job opportunities, and housing options well in advance. Planning ahead allows you to secure the best assignments and accommodations, giving you peace of mind and minimizing stress.
2. Be Flexible: Flexibility is key in travel healthcare. Be open to new experiences, different work environments, and varying patient populations. Embrace the opportunity to learn and grow professionally with each assignment.
3. Network: Build relationships with fellow travelers, healthcare professionals, and recruiters. Networking not only opens doors to new opportunities but also provides invaluable support, advice, and camaraderie along the way.
4. Communicate Clearly: Effective communication is essential in travel healthcare. Clearly communicate your expectations, preferences, and availability with your agency and potential employers to ensure a successful assignment match.
5. Stay Organized: Keep track of important documents, certifications, and licenses. Create a travel binder or digital folder to store essential information such as contracts, credentials, and contact details for easy access during assignments.
6. Embrace Challenges: Travel healthcare comes with its fair share of challenges, from adjusting to new routines to navigating unfamiliar healthcare systems. Embrace these challenges as opportunities for personal and professional growth, and don’t be afraid to ask for help when needed.
7. Prioritize Self-Care: Healthcare travelers often juggle demanding schedules and high-pressure environments. Prioritize self-care by maintaining a healthy work-life balance, staying active, eating well, and finding activities that bring you joy and relaxation during downtime.
8. Explore Your Surroundings: Take advantage of your time off to explore the sights, sounds, and flavors of your destination. Immerse yourself in local culture, try new foods, and embark on adventures to create unforgettable memories outside of work.
9. Reflect and Reevaluate: After each assignment, take time to reflect on your experiences and accomplishments. Evaluate what worked well and what areas you’d like to improve upon for future assignments. Use these insights to continuously refine your travel healthcare journey and pursue your career goals with confidence.

By following these top tips, you’ll be well-equipped to navigate the exciting and dynamic world of US healthcare travel. Remember to embrace each assignment with an open mind and a positive attitude, and you’ll reap the rewards of a fulfilling and enriching career on the road. Safe travels!